Request For Proposals

The above named client intends to use part of the proceeds of a loan from/grant administered by the European Bank for Reconstruction and Development (the Bank) towards the cost of the above named project. Contracts will be subject to the Bank's Procurement Policies and Rules.

Funding Details:

Grant administered by the Bank

Under the Component 2: The rehabilitation of streets to be tendered out as a single-stage tendering process and the FIDIC Red Book General Conditions of Contracts(with the estimated contract value of EUR 7.5 million);
Grant Administered by the Bank for the purpose of works supervision services is estimated at 640,000 EUR.


The proceeds of the loan from/ grant administered by the Bank will be open to firms from any country unless otherwise specified and will not be used for the purpose of any payment to persons or entities, of for any import of goods, if such payment or import is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations or under a law of official regulation of the Client's country.


The Client now intends to select and contract a consulting company (the Consultant) for the above named assignment. The selection method (procurement method) is shown above and interested firms or groups of firms are invited to submit a Technical and Financial Proposal.

The expected outcome of the assignment is as follows:

The European Bank for Reconstruction and Development (the “EBRD” or the “Bank”) signed a Loan Agreement with the City of Kragujevac (the “City”, “Kragujevac” or the “Client”) in December 2015 to modernise the fleet of waste collection vehicles (Component 1), to finance 10 new streets construction and refurbishment works (Component 2) and construction of a new bus terminal (Component 3). Complementary technical assistance is provided by the Bank to the City to cover the required project implementation support, including procurement and supervision services.

Component 1 has been successfully implemented. Component 2 is expected to be launched shortly. Component 3 is subject to a separate confirmation.

The current terms of reference concerns the supervision of the following works contracts:

a) Under the Component 2: The rehabilitation of streets to be tendered out as a single stage tendering process and the FIDIC Red Book General Conditions of Contracts(with the estimated contract value of EUR 7.5 million); and
b) Under the Component 3: The design and build of a new bus terminal to be tender out as multiple stage tendering process and FIDIC Yellow Book General Conditions of Contracts (with the estimated contract value of EUR 5.0 million).

The City of Kragujevac is now seeking the assistance of experienced consultant in order to undertake the supervisions of the contracts for the Components 2 and 3


The selected consultant is expected to provide the following services:

The overall objective of the Assignment is to facilitate the timely and effective implementation of the Project by providing professional assistance to the Client.

By engaging a Consultant, the Client should get access to international best practice in the field of project management and supervision of works contracts using FIDIC General Contract Conditions.
The Consultant shall perform the duties and authority of the Engineer as specified in or necessarily implied in the Contracts for Components 2 and 3, this ToR as well as perform the duties and authority of the supervising body in the applicable Serbian law regulating supervision of works.


The assignment is expected to start on 04/10/2019 and have an estimated overall duration of 18 months.


Cost Estimate (exclusive of VAT) :
EUR 640,000.00

Response Requirements:

In order to determine the capability and experience of consultants seeking to be selected, the consultant shall submit a response in accordance with the requirements of the procurement documentation available from the link in this notice. Following this request for proposals, the selection will be made from the proposals received in response to this notification only, on the basis of the selection criteria set out in the procurement documentation. The highest-ranked consultant will be selected and be invited to negotiate the contract, subject to availability of funding.

This consultant selection will be conducted by e-procurement using the EBRD Client E-Procurement Portal (ECEPP). Prospective participants who have registered in ECEPP and expressed an interest in the contract may access the documents and may request clarification and further information from the client through ECEPP. Non-registered firms should register on ECEPP at this link:

https://ecepp.ebrd.com/respond/X5DYH7QBX5

and express an interest in this assignment. The RFP for this assignment is available for firms registered in ECEPP free of charge at the above link. Full conditions for participation are included in the documents. Prospective consultants may request clarification and further information from the client through ECEPP. Following submission, qualified firms will be ranked on the basis of the criteria set out in the RFPS and the highest ranked consultant will be selected to negotiate the contract, subject to availability of funding.

Other Information: It shall be noted that assistance of the Component 3 is subject to a separate notice after the decision is made on the respective loan tranche effectiveness. Hence the Client does not commit to the quality of the consultant’s Services with regard to the Component 3

Therefore the consultant approach, methodology and budget shall reflect separately the services to be provided under each of the two components taking into consideration that the Client may not request the supervision services for works contract to be financed under Component 3.


Client Address:
Mr Vladimir Maksimovic, Member of the City Councilt
City of Kragujevac
Trg Slobode 3, Kragujevac, 34000, Serbia
Tel. + 381 34 335782, Email: maksimovic_vladimir@yahoo.com